Inventario manual/en

De Paraguay Educa
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Contenido

Explenation of the manual and the system

Multiple windows

The system allows the user to open multiple windows at one time, thus being able to shrink the windows to the desktop of the OS.

Navigation

In the manual, the fallowing syntext is used for navigating:

 option -> option-> option

Ex., Aplicaciones -> Personas y Localidades -> Personas


Formulas ABM

The system possess a general interface that allows the user to preform basic operations to the information represented in the tables.


 Agregar add a line to the table
 Modificar Modify a line
 Detalles Details of the line
 Eliminar  Delete a line

Location and Person

The localidades is the center of the system, each location can be defined as an independent factor. The Personas serve as a double roll, on one side they serve as a registry of the owners and also outline the roles of each user and there amount of granted access to the system.

Type of Locations

The locations can be classified as different types of location, as needed for grouping them.

 Formula ABM:
 Aplicaciones -> Personas y Localidades -> Configuraciones -> Tipo de Localidades
 Caution: You should not modify the field "internal_tag" en the existing lines.

Location

 Formula ABM:
 Aplicaciones -> Personas y Localidades -> Localidades

The formula in the following tab is used for adding, editing or deleting networks at that location.

To add a field:

 1. Click the position in which you would like to add the new field.
 2. Complete the information requested in the edit network section.
 3. Click on the "Agregar" button

To edit a field:

 1. Select the desired field to edit
 2. edit the information
 3. click the "Actualizar" button

To delete a field:

 1. Select the desired field
 2. Click the  "Eliminar" button

Tool Box

 Aplicaciones -> Personas y Localidades -> Tool Box

To navigate between these locations:

 1. Left double click over the desired location you wish to expand.

To add a location:

 1. Select desired location
 2. Complete the information, depending on what type of location it is.
 3. Click the "agregar" button that corresponds
 

To delete a location:

 1. Select the location
 2. Click the  "Eliminar localidad" button.

Profiles

For this unit the profile only indicates the roll the person has in the implementation.

Persons

 Formula ABM:
 Aplicaciones -> Personas y Localidades -> Personas

Actuaciones Tab:

This information defines the roll each person has inside the project and the system

To add an roll:

 1. Select the profile and desired location.
 2. Click on the add button (+)

To delete a roll:

 1. Select the desired roll that will be deleted.
 2. Click on the delete button (-)
 OBS: In case of there not being a specific roll that you wish to add you must select
 "defecto" for that field.

Tool Box

 Aplicaciones -> Personas y Localidades -> Tool Box

To see a person you must select:

 *Mostrar Alumnos (for students)
 *Mostrar Maestros (for teachers)

To add a person:

 1. Select the location in which they belong
 2. Click on the agregar button, Alumono for the students and maestro for the teachers. 
 

To modify a person:

 1. Select the person
 2. Complete the information that is going to be modified. 
 3. Click the  "Actualizar Persona" button. 

To delete a persona:

 1. Select the person
 2. Click the"Eliminar Persona" button
 Observation: The Tool Box was designed specifically to receive data from the schools and a fast and efficient way.

Reports

The reports in this system are found in:

Movements

Description: Complete list about the handling of the laptops and equipment.

Access through Menu : Aplicaciones -> Inventario -> Informes -> Movimientos

Direct Access: Movimientos

Pending:


Screenshot: Movimentos.jpg

Movements by Type

Description: Information overt the movements of the laptops including a graph

Access through Menu: Aplicaciones -> Inventario -> Informes -> Movimientos por tipo

Direct Access : Movimientos por tipo

Pending: '


Screenshot: Type of movment.jpg

Movements by Type

Description: Information overt the movements of the laptops including a graph

Access through Menu: Aplicaciones -> Inventario -> Informes -> Movimientos por tipo

Direct Access : Movimientos por tipo

Pending: '


Screenshot: Type of movment.jpg

Laptops by Location

Description: Information overt the movements of the laptops including a graph

Access through Menu: Aplicaciones -> Inventario -> Informes -> laptops por localidad

Direct Access : Laptops por Localidad

Pending: '


Screenshot: Laptopsxlocalidad.jpg

Barrowed

Description: Active list about borrowed laptops

Access through Menu: Aplicaciones -> Inventario -> Informes -> Prestamos

Direct Access : Prestamos

Pending: '

Screenshot: Prestamos.jpg

Distribution of Deposits by Status

Description: Report about the current state of the laptop including a graph

Access through Menu: Aplicaciones -> Inventario -> Informes -> Distribución de dispositivos de estado

Direct Access : Distribución de dispositivos de estado

Pending: '

Screenshot: Distrubutionbystate.jpg

Printable Receipt of Delivery by Lot

Description: List of the number of boxes recived by a school and its shifts

Access through Menu: Aplicaciones -> Inventario -> Informes -> Impresion de recibo de entrega de un lote

Direct Access : Impresion de recibo de entrega de un lote

Pending: '

Screenshot: Impressionderecipos.jpg

Hi! This is test message in this forum. You see that?

Distribution of Replacement Parts

Description: Report about work done on the laptops and accessories includes a graph.

Access through Menu: Aplicaciones -> CATS -> Informes -> Distribución de partes remplazadas

Direct Access : Distribución de partes remplazadas

Pending: '

Screenshot: Distrubutionofparts.jpg

Available in Stock

Description: Report on available batteries, chargers, laptops, monitors and keyboards in stock.

Access through Menu: Aplicaciones -> CATS -> Informes -> Disponibilidad de stock

Direct Access : Disponibilidad de stock

Pending: '

Screenshot: Disponibleenstock.jpg


Distribution of Problems by Type

Description: Graph about the types of problems that effect the laptops

Access through Menu: Aplicaciones -> CATS -> Informes -> Distribución de problemas por tipo

Direct Access : Distribución de problemas por tipo

Pending: '

Screenshot: Problemsbytype.jpg


Distribution of Problems by School

Description: List about the number of problems with the laptops and total numbers and report on which problems have been solved.

Access through Menu: Aplicaciones -> CATS -> Informes -> Distribución de problemas por escuela

Direct Access : Distribución de problemas por escuela

Pending: '

Screenshot: Prblemsbyschool.jpg

Distribution of Problems Grade

Description: Total number of technical problems divided by type

Access through Menu: Aplicaciones -> CATS -> Informes -> Distribución de problemas por grado

Direct Access : Distribución de problemas por grado

Pending: '

Screenshot: Problemsbygrade.jpg

Distribution of Parts Used by Person

Description: List about replaced parts for the laptops by person

Access through Menu: Aplicaciones -> CATS -> Informes -> Distribución de de partes utilizadas por persona

Direct Access : Distribución de de partes utilizadas por persona

Pending: '

Screenshot: Partesporpersona.jpg

Problems and Deposits

Description: Report abouth technical problems with the laptop and current state of the laptop.

Access through Menu: Aplicaciones -> CATS -> Informes ->Problemas y Depósitos

Direct Access : Problemas y Depósitos

Pending: '

Screenshot: Problemasdepositos.jpg

Deposits

Description: Report and money deposits made to the bank.

Access through Menu: Aplicaciones -> CATS -> Informes -> Depósitos

Direct Access : Depósitos

Pending: '

Screenshot: Depositos.jpg

Replacements Received

Description: Report and replacements received by Paraguay Educa.

Access through Menu: Aplicaciones -> CATS -> Informes -> Carga de repuestos

Direct Access : Carga de repuestos

Pending: '

Screenshot: Entregerepuestos.jpg


Distribution of Soft/Hardware

Description: Graph showing the percentages of hardware vs. software deliveris made by Paraguay Educa

Access through Menu: Aplicaciones -> CATS -> Informes -> Informes ALDA -> Distribución software/hardware

Direct Access : Distribución software/hardware

Pending: '

Screenshot: Softhardware.jpg

Number of Laptops with Recurring Problems

Description: Graph showing total number of problems with reoccurring problems.

Access through Menu: Aplicaciones -> CATS -> Informes -> Informes ALDA -> Numero de laptops con problemas recurrentes

Direct Access : Numero de laptops con problemas recurrentes

Pending: '

Screenshot: Reuccringproblems.jpg

Inventory and transferability Section

This section contains information vital to the management of the stock of the computers and its followup.

Computers (Laptops)

Has all the information about each laptop and the implementation, including its serial number, model, owner, date of activation etc...

 Formula ABM:
 Aplicaciones -> Inventario -> Laptops
 Caution: The field uuid is necessary for the activation of the laptop.
 Caution: The "fantasma" field must select as "no" for all physically real laptops. This field us used to unify the old stock sytem while the new one is redisgned.
 OBS: The field "Cargar.xls" is a special option that allows you to update the information for a group of laptops at one time.

Deliveries

This option allows you to register the arrivals, deliveries and transfers of the laptops.

 Formula ABM:
 Aplicaciones -> Inventario -> Entregas
 OBS: The system maintains a coherent log of the movements in which on must not "skip" the usage of the system. This informs you which where the last action taken with that laptop. You should always register any previous action that have been made before making any new changes to the registry.    
 

Inside the document there exist 2 special windows

1. Masiva Particular

With this window its possible to deliver multiple laptops at one time.

En the text box you must enter the laptops serial numbers and seperate them by one line space.

2. Lote Alumnos

This window was specially made to make the delivery of mass amounts of computers faster.

Each student has 2 fields:

 1. Barcode for the student
 2. Barcode for the laptop
 OBS: The bacodes are generated by an option in the reports menu.

CATS

This option is used by the technician at technical services.

Types of Parts

A section exist for each different type of part which we want to keep in stock.

 Formula ABM:
 Aplicaciones -> CATS -> Configuraciones -> Tipo de partes
 Caution: Do not modify "internal_tag" of the already existing files.

Parts

Clarification of terms:


 Deposits refers to the laptops, batteries and chargers
 Parts refers to each element that conforms to a deposit
 For example, for a deposited laptop, it is referred as part laptop (as a unit)
 monitor, keyboard, antenna etc...
 Formula ABM:
 Aplicaciones -> CATS -> Stock de Partes
 CAUTION:Even if the basic operation of the abm are activated you must avoid the creation of parts manualy,  these are created and modified automatically as a secondary effect of other process of the system. 

The section of ABM has its own special window:

1. Arrival of replacements :

In which you may add new parts that do not come from other disassembled laptops.

 CAUTION: YOu may only add this replacements in deposits "fantasma", the system will not allow the action any other way.

Types of Problems

Technical services may generate new types of problems as they come to their attention.

 Formulario AMB:
 Aplicaciones -> CATS -> Configuraciones -> Tipo de Problemas
 CAUTION: you must not modify  "internal_tag" of the already existing fields.

Reports of Problems

For new occurring problems these registries will be created, this way we may be able to follow through on the problem. 
 Formula ABM:
 Aplicaciones -> CATS -> Reportes
 OBS: The field "Solucionado" will activate automatically as soon as a solution for the problem has been registered. 

Types of solutions

Technical services can also create new types of solutions, which may require replacement parts.

 Formula ABM:
 Aplicaciones -> CATS -> Configuraciones -> Tipo de Soluciones
 OBS: When defining a type of solution you must indicate which type of part es required in order to solve the problem en case if a part is needed.Omitting this means that no usage or movement of the stocked inventory was used in solving the problem.

Reports about Solutions

For each report of a problem we expect a report on the solution, in which we expect an explanation of the type of solution that was used, and which parts came into play while finding the solution to the problem.

 Formulario ABM:
 Aplicaciones -> CATS -> Soluciones
 OBS: You should never deal directly with any of the deposited parts, the system will automatically manage the movements, creations and edition that are made to the stock.
This form has 3 special windows, these where made to make the use of the system easier to the CATS technicians. 
CAUTION: You do not interact directly with any of the parts in these special windows, the system automatically deduces which parts are used by using the serial number on the laptops etc...

Changes

Solutions the require the usage and exchange of a part

 OBS: This window also automates the gerneralization of entry/exit in the transferability tab. 


For example, in case of the change of a battery, in the transferability tab will registered the entry of the broken battery and the exit of the new battery automatically.

Simple

This window is used for solution the require:

1. Does not require replacement parts, for example the reinstalling the OS. 
2.  Requires a part but it belongs to the laptop, for example a change of the monitor, keyboard, antena, etc...
 CAUTION: Changes of the battery or charger must be made from the changes window, because they are not related to the laptop in the report. 
 CAUTION:  At this moment the there is no direct relation between type of problems and types of solutions in the system. Because of the we recommend you to be careful when creating a solution. 

Fast

This window is used for the sampe purpose as the "Simple" window but ONLY will be used when a corresponding report has not been created yet.

 CAUTION:  This window automatically creates a report about the problem. If a report already exist you must use the "Simple" window.

Information about the School Servers

The system interact with other mini application the feed it with information from the school servers. These mini application require a certain type of information in order to associate domains and locations inside of the system.

For ex, the system of activation.

 Formula ABM:
 Inventario -> CATS -> Configuracion -> School Servers
 OBS:  The time of the segments is in seconds.

Types of Networks

It is possible to determine the different types of networks. In such way you can reprsent the differnt types of geographical information.

For example you would use the "Cento" network to find locations on a map of the schools and cities etc.. Also could be use to determine how many users are at such access points at one time.

 Formula AMB:
 Inventario -> CATS -> Configuracion -> Tipo de Nodos

Networks

Generally these must be entered from the second tab in the ABM de las Localidades form window. But you may also modify the information from its own ABM form.

 Formula ABM:
 Inventario -> CATS -> Configuraciones -> Nodos
 OBS:  Not all fields can be edited from the ABM de localidades form window. Some of them are modified from the AMB propio de nodos form. 

Monitoring of the Networks

In the geographical view that uses google maps you can see the different networks in real time.

 Aplicaciones -> CATS -> Monitoreo de Nodos

System Administration

Importing data from the archives

This section mus be used under strict control. 
 Inventario -> Configuraciones de sistema -> Importar Datos

Types of Notification

The system actualize multiple notifications automatically and send emails when an occurrence happens inside the system.

For example, a change of the networks status, reports on solutions to a problem etc...

 Formula ABM:
 Inventario -> Configuraciones del Sistema -> Tipo de Notificaciones
 CAUTION: The notifications must only be changed byt the system developers.

Subscription to Notifications

The system allows people to subscribe to the notifications though and automatic email system.

 Formula ABM:
 Inventario -> Configuracion del Sistema -> Suscripciones a Notificaciones

Profiles

Profiles define the roll a person plays in every application as well as the system.

A hierarchy of profiles exists inside the system. This is defined int the "Level of Access" field. With this hierarchy certain profiles are allowed to modify the information of different profiles with lower rankings inside of the system.

For example, the administrator and the Caacupe project can edit the information of the technicians but not vice versa.

 Formula ABM:
 Aplicaciones -> Configuraciones del sistema -> Perfiles
 CAUTIONS: You should not change the field "internal_tag" of the already existing fields.

Users

In order for certian people to have access to the system. You may create an user profile for them that has limited access to the system and its information.

 Formula ABM:
 Aplicaciones -> Configuraciones -> Usuarios
 CAUTION:  You must verify beforhand the roll a person is going to play in the system beofre access is granted to them. 


Values by Default

This is simply a table that stores information that is required in certain areas of the system.

For example, they key to gain access in the google maps area.

Formula ABM:
 Aplicaciones -> Configuraciones del sistema -> Valores por Defecto

Tricks

Generate a list of People by Location

 1. Aplicaciones -> Inventario -> Entregas
 2. Press Agregar button
 3. In the first field of the form select the location
 4.  In the 3rd field of the form press the (...) button
 5.  To filter even more information use the search option.